Job detail

Job description

Our client, a leading oil and gas company is looking forward to recruit Office Administrator

Job Responsibilities
¿ To maintain and organize supervisor¿s diary/ schedules, prioritize his tasks and render assistance to ensure effective time management.
¿ To take dictation, draft correspondences from brief notes or verbal instructions, type in English / Arabic, proof read all documents and dispatch to the concerned.
¿ To process incoming and outgoing mail, includes sorting, date stamping and attaching references, and send/ receive telex, e-mail or facsimile messages.
¿ To maintain computerized track of all incoming and outgoing correspondences, monitor and follow up with concerned employees on the progress of activities to provide up-to-date status.
¿ To arrange meetings and appointments for the Department Head, and receive visitors.
¿ To receive and answer telephone calls, take down / relay messages, and answer routine queries.
¿ To apply computer programs to prepare slides for presentations and workshops or other purposes related to the Department.
¿ To prepare consolidated departmental weekly reports.
¿ To maintain confidential and general files, and keep required office stationery and supplies.

Main Challenges
¿ To cope with the workload due to performing concerned sections¿ secretarial activities, taking into account conflicting priorities, besides supporting the Department Head.

Minimum Requirements
¿ Minimum 4 years experience in Office Administration and Document controlling job.
¿ Good computer literacy with knowledge of MS Word, Excel and PowerPoint.
¿ Good Typing skill (English and Arabic is mandatory)